Views:
27 May 2025
Purpose and context 

Important notice 29 April 2025: a small number of products are affected by a synchronisation issue with PMS and the forms where they are used cannot be exported and finalised. Once added the products in the eAF, export the form and should you see the message "Data refresh cannot be completed. Aborting the operation. Please retry again.”, please use the interactive PDF instead. The teams are working on fixing this issue and a new message will be published once it is resolved.

EMA has launched the web-based Human Variations electronic application form (eAF) for Centrally Authorised Products (CAPs) on 4th November 2022, on the Product Lifecycle Management (PLM) Portal. EMA was collaborating with the UNICOM consortium to develop the human variation form

Following a successful updated product load in April 2024, the use of the web-based eAF is now strongly recommended for all Centralised Procedure variation applications (where possible). Please note that small number of limitations still exists in the system, however, the use of the web-based form should start becoming the first option and the use of the interactive pdf should be only in cases where the use of the web-based form is not yet possible/feasible in the view of limitations.

Following the launch of optional use for all EU products and procedures in February 2025, EMA now recommends the use of the PLM Portal web-based eAF for all non-CAPs human variations, where possible. This is aligned with the timeline and the roadmap towards mandatory use of the PLM Portal web-based eAF for all human variations.  Please follow user guidance, the current release notes and EMA announcements in relation to any known technical limitations.

The formal transition period will start when all critical issues have been addressed and all features supporting all use cases covered by the interactive pdf eAF will be added to the form. The current interactive PDF eAF will remain available until the end of the transition period.

The new PLM Portal will in due course host all eAFs. It also hosts the user interface for product management service (PMS) data and the interface to provide data for electronic Product Information (ePI). The PLM Portal will further develop over time to inform and support you in the use of these services.

Versioning: Please note that the PLM Portal web-based pdf export is indicated with version number 2.x and this version is comparable to the v1.27.x.x of the interactive pdf eAF from eSubmission website.

This document lists and briefly describes the new features and fixed issues included in the release of the PLM Portal.  The most recent release appears first.

 

 

About this document 

This document lists and briefly describes the new features and fixed issues included in each release of the PLM portal. The most recent release appears first.

The known issues are categorised per component or business process of the system so that users can easily identify which issues are relevant to them. The components currently used are:

Component

Short description
PLM portalThis component relates to the website, the UI (User Interface)
Human Variations eAFThe business process where MAH’s create and edit their variation eAF (electronic application form) on the PLM portal
PDFThe PDF that is available for download after the completion of an application
FHIR XMLThe FHIR XML file attached to the exported PDF

 

For additional information on the PLM portal, see this:

 

 

 

Version: 1.2.0.5 (Release date 26/05/2025)

 

Version: 1.2.0.4 (Release date 13/05/2025)

 

Version: 1.2.0.3 (Release date 28/04/2025)

 

Version: 1.2.0.2 (Release date 31/03/2025)

 

Version: 1.2.0.1 (Release date 17/03/2025)

 

Version: 1.2.0.0 (Release date 06/03/2025)

 

Version: 1.1.1.4 (Release date 18/02/2025)

 

Version: 1.1.1.3 (Release date 03/02/2025)

 

Version: 1.1.1.2 (Release date 20/01/2025)

 

Version: 1.1.1.1 (Release date 07/01/2025)

 

Version: 1.1.1.0 (Release date 09/12/2024)

 

Version: 1.1.0.3 (Release date 25/11/2024)

 

 

Version: 1.1.0.2 (Release date 11/11/2024)

 

Version: 1.1.0.1 (Release date 28/10/2024)

 

Version: 1.1 (Release date 14/10/2024)

 

Version: 1.0.1.19 (Release date 18/09/2024)

 

Version: 1.0.1.18 (Release date 06/09/2024)

 

Version: 1.0.1.17 (Release date 27/08/2024)

 

Version: 1.0.1.16 (Release date 08/08/2024)

 

Version: 1.0.1.15 (Release date 22/07/2024)

 

Version: 1.0.1.14 (Release date 15/07/2024)

 

Version: 1.0.1.13 (Release date 13/05/2024)

 

Version: 1.0.1.13 (Release date 15/02/2024)

 

Version: 1.0.1.12 (Release date 27/11/2023)

 

Version: 1.0.1.11 (Release date 07/08/2023)

 

Version: 1.0.1.9 (Release date 13/06/2023)

 

Version: 1.0.1.8 (Release date 16/05/2023)

 

Version: 1.0.1.7 (Release date 17/04/2023)

 

Version: 1.0.1.6 (Release date 21/02/2023)

 

Version: 1.0.1.4 (Release date 23/01/2023)

 

Version: 1.0.1.3 (Release date 12/12/2022)

 

Version: 1.0.1.2 (Release date 28/11/2022)

 

Version: 1.0.1.1 (Release date 14/11/2022)

 

Version: 1.0.0.0 (Release date 04/11/2022)